The Executive Assistant and Meeting Planner Guide
You are booking a meeting for the people whose time matters most to your company. Here is what Transcend Leadership Center handles, what we need from you, and what to expect on the day.
What Comes Off Your List
An executive meeting often means coordinating a venue, a caterer, and an AV vendor separately. At TLC, the room, AV, drinks, snacks, and parking come together in one quote.
There are no food and beverage minimums, no “++” service fees, and no surprise AV charges. Add chef-prepared meals and they are built into the same package rate: one figure, with no line items, before you commit. A W-9 and certificate of insurance are ready for your procurement team.
What to Send With Your Quote Request
- Preferred dates, plus any backup dates
- Start and end times for each day
- Number of attendees
- Meeting type: offsite, strategic planning retreat, board meeting, peer advisory group, or leadership team session
- Breakout rooms needed, or a reservation of the entire center
- Meals wanted: breakfast, lunch, evening dinner and drinks
- Dietary restrictions
- Hybrid needs: number of remote attendees, and Zoom or Teams
- Facilitator, if you would like one
- Out-of-town attendees who would like preferred hotel rates
- Setup time before the start, and any materials you plan to ship
Before the Meeting
Ship Materials Ahead
Send materials to TLC in advance, and we will hold them for your meeting.
Early Setup Access
Arrive before the meeting starts to set the room the way your executive expects.
No Morning Reset
On multi-day bookings, the room stays exactly as the team left it overnight, whiteboards and flip charts included.
Hybrid Ready
360-degree Meeting Owl cameras with Zoom and Teams support, and on-site staff to help with AV.
On the Day: Already Handled
- On-site TLC staff throughout the meeting
- Help with AV, hybrid connections, and wired or wireless presenting for multiple presenters
- Printing for small, last-minute needs (not high-volume jobs)
- Laptop and phone chargers for anyone who forgot theirs
- Power at every seat, with no extension cords to trip over
- Private phone and quiet spaces for calls during breaks
- Over-the-counter medicine if someone is not feeling their best
- Fast, reliable Wi-Fi
- 30+ hot beverages, 40+ cold beverages, snacks, and ice cream all day
- Temperature control in each meeting room
- Name tents, presentation clickers, laptop adapters, and flip charts
- A private room for nursing mothers
- An AED on site
- Welcome signage for your group, or none at all for confidential meetings
- Luggage storage on departure day, so attendees can check out of the hotel and come straight to the meeting
Accessibility and Security
- Step-free entry and accessible restrooms
- A suite that locks, with 24/7 security cameras
Travel and Lodging for Your Attendees
TLC is 7 minutes from RDU International Airport. Embassy Suites, Hampton Inn, and the Westin are within walking distance, and we can offer preferred rates at nearby hotels. Parking is free, with EV charging, and Brier Creek restaurants and shops are a 5-minute walk.
- Address: Brier Creek Corporate Center, 8041 Arco Corporate Dr., Suite 120, Raleigh, NC 27617
- Research Triangle Park: 10 minutes; downtown Raleigh: 15 minutes; downtown Durham: 20 minutes
- Evening dinner and drinks can be arranged on site
- Hours: weekdays 8 AM to 5 PM; evenings and weekends by arrangement
Team Building and Entertainment Near TLC
Drive times and miles are Google Maps estimates from TLC, and times vary with traffic. Confirm group sizes, availability, and pricing directly with each venue.
- Private wine tasting in your meeting suite, arranged by TLC
- William B. Umstead State Park: trails and picnic shelters for an outdoor reset, 6 min (3.3 miles)
- Andretti Indoor Karting & Games, Durham: go-karts and a private event space, on the same street as Topgolf, 9 min (5.2 miles)
- Topgolf Durham: private bays and event spaces, 9 min (5.3 miles)
- RushHour Karting RTP: karting, golf simulators, and axe throwing, 12 min (7.8 miles)
- Flour Power Cooking Studios, Cary: team cooking competitions, 12 min (8.9 miles)
- The Glass Jug Beer Lab, RTP: private space for 12 to 40, 14 min (9.9 miles)
- North Carolina Museum of Art: private dinners and events, 15 min (13.2 miles)
- The Crossings Golf Club: corporate golf outings, 16 min (7.4 miles)
- Escapology Raleigh: private escape rooms, 16 min (8.6 miles)
- Carolina Hurricanes and NC State basketball, Lenovo Center: suites for 10 to 44, 16 min (12.7 miles)
- Durham Bulls: suites and group outings at the ballpark, 17 min (14.6 miles)
- DPAC: Broadway shows and concerts, group tickets for 10 or more, 17 min (14.7 miles)
- Urban Axes Durham: axe throwing for groups, 19 min (15.8 miles)
- Durham Distillery: private guided tastings, 19 min (15.8 miles)
- Kings, North Hills: bowling and private event space, 21 min (11.7 miles)
- Lonnie Poole Golf Course at NC State: corporate golf outings, 24 min (19.2 miles)
Where to Take Your Group to Dinner
Drive times and miles are Google Maps estimates from TLC, and times vary with traffic. Private-room details come from each restaurant’s own website; confirm them when you book.
In Brier Creek
- Estampa Gaúcha, in the Westin: Brazilian steakhouse with 3 private rooms, 2 min (0.5 miles)
- Azitra: upscale Indian with a private dining room, 2 min (0.5 miles)
- Epic Chophouse: steakhouse with private dining rooms, 2 min (0.5 miles)
- Brier Creek Beer Garden: casual, with 52 taps, 2 min (0.4 miles)
A short drive
- Angus Barn: steakhouse with private rooms for 2 to 100, and James Beard awards for its wine program and hospitality, 6 min (2.3 miles)
- Herons at The Umstead: Forbes Five-Star and AAA Five Diamond fine dining, 12 min (9.4 miles)
- Perry’s Steakhouse: private rooms for 21 and 28, 15 min (8.3 miles)
- The Capital Grille: steakhouse with private dining, 21 min (11.8 miles)
Michelin Guide picks in Raleigh and Durham
- Little Bull, Durham: Mexican-American, Michelin Guide recommended, 19 min (15.4 miles)
- Nanas, Durham: contemporary, Michelin Guide recommended, 20 min (16.2 miles)
- Tamasha Modern Indian: private spaces for 12 and 85, Michelin Guide recommended, 21 min (11.7 miles)
- Ajja: Mediterranean, private room for 10 to 25, Michelin Bib Gourmand, 24 min (12.3 miles)
- Poole’s Diner: Southern, semi-private room for 46, Michelin Guide recommended, 24 min (22.1 miles)
- Crawford and Son: seasonal Southern, Michelin Guide recommended, 25 min (18.2 miles)
- Jolie: French bistro with a rooftop for 30, Michelin Guide recommended, 25 min (18.3 miles)
- Brodeto: Adriatic seafood, private room for up to 24, Michelin Guide recommended, 26 min (13.9 miles)
- St. Roch: oysters and seafood, Michelin Guide recommended, 26 min (22.5 miles)
Plan your time at TLC
Send the Details. We Will Take It from There.
Use the reservation form or call us, and we will return an individual quote.
Or call 984-263-7373